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Every line item ends up on one invoice with one approver.
Accounting is where federation operations meets the federation's auditor. Quotes are itemised per department, orders are tracked from creation to payment, and exports come pre-formatted for the federation's ledger system.
Avg quote prep
2 working days
Approval clicks
2
Export formats
CSV / XLSX / PDF
Audit retention
7 years
Capabilities the module ships with on day one, included for visiting staff.
Transport, hotel, tickets and media each drop their lines into the same quote document.
One screen, one button. Approve, request changes, or split into stages.
From confirmed quote → vendor order → payment → reconciliation.
Federation's accountant gets one ZIP with CSV, XLSX and signed PDF copies.
Quotes in EUR; CZK conversion at fixed event rate, locked at approval time.
Federation VAT ID validated at portal-account creation; invoicing format matches federation country requirements.
Four steps from intake to delivery — every step audited.
Step 01
Each department submits a quote line; accounting aggregates.
Step 02
Federation approver sees one document, one total.
Step 03
Approval is signed, timestamped and locked. No silent edits possible after this point.
Step 04
Federation's accountant pulls the ZIP from the portal at any time.
“We exported a single bundle and our accounting team had everything they needed in twenty minutes.”
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